Outlook 2010 archive to pdf

If you are using Microsoft Outlook , there might be some difficulty in converting an email message to a PDF directly. However, you can get the information into a PDF format using these extra steps:.

Note: The above procedure will not include the message header. This software can save an email as a PDF in Outlook including all its attachments. It is best if email archiving in Outlook is set up automatically, instead of remembering to do it periodically.

The archiving process is not mandatory, but it is crucial to maintain optimal speeds in Outlook The larger your Outlook account, the more it slows down. Many of our email customers find it helpful to archive for very large accounts, and when they have many emails that are months, or years old, that are no longer needed.

It is important to keep in mind that when you archive emails, you are removing them from your email server. They can be burned to a CD, placed on a flash stick, or any type of memory device that can accommodate the size of the file.

Select the File tab from the main menu bar and click Options. Step 2: Select the Advanced tab from the left column. Then click the button AutoArchive Settings… the 5th button from the top, on the right side. Our example shows every 14 days. Choose whatever value is most appropriate for the size of your email account. Prompt before Auto Archive runs: This feature is useful because it gives you the option to cancel this particular Auto Archiving process. Delete Expired Items: This feature only applies to emails that are defined to expire on a specific date.

See the end of this article for an explanation of the difference between expired and older emails. Archive or delete old items: If this check box is selected, then emails older than the time specified in Clean out items older than will be archived or deleted. The remaining options are useful. You can choose to permanently delete older Outlook emails or add them to the archive on your hard disk.

Once an email is deleted, it is removed from both the server and your local machine, and can not be read again. However, if an email is archived, it is still accessible through the archive folder. Permanently delete old items: Selecting this option will permanently remove your older emails from both the server and your local hard drive. Corinna Pericich.

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